Short Summary:
As a key part of the global People & Culture team, supporting both the Australian and UK business, the P&C Operations Coordinator is responsible for supporting and executing key activities associated with the full employee lifecycle all while maintaining a positive employee experience. This role plays a vital part in accurate employee data and systems management, supporting compliance, learning and development and WHS activities, ensuring P&C processes and procedures run smoothly and efficiently.
Who are we:
Magentus products and services have been at the forefront of delivering health technology for more than 30 years, offering deep expertise across clinical systems, health informatics and practice management.
Across pathology, radiology, oncology, maternity and practice management, we are connecting the health ecosystem and transforming digital healthcare at scale. Driven by our dedicated teams across the globe, our success reflects our passionate commitment to improving healthcare outcomes.
What’s in it for you:
Flexible Working Environment: Work Hybrid.
Extra Leave: Parental / Volunteer / Pawrental / Birthday & the opportunity to purchase more.
Leadership & Development: LinkedIn learning / Future leaders program.
Employee Recognition: Annual celebrations / Peer recognition / CEO awards / Great tenure presents.
Wellbeing led: Community driven programs / Starlight partnership / EAP.
Most of all a supportive / inclusive and diverse company.
What about the role:
Global
- Support the day-to-day administration and ongoing maintenance of our HRIS (Employment Hero), FinOps (ERP), Jira, Organisational Charts, Culture Amp and Litmos, ensuring data accuracy and usability.
- Maintain and regularly update key operational spreadsheets, including the Masterfile (position management) and Lifecycle report.
- Assist with generating accurate reports from employee data systems, supporting internal reporting needs such as work anniversaries.
- Assist with the review and implementation of P&C policies and procedures in collaboration with key stakeholders.
- Help ensure policy maintenance and compliance with review cycles.
- Be responsible for the administration of the Litmos Learning Management system, including the allocation of training and compliance reporting requirements.
- Supporting the administration of learning initiatives, such as coordinating room bookings, participant record keeping, learning communications and post learning survey administration.
- Assist in updates to performance, remuneration, and talent acquisition processes, as needed.
- Support and participate in delivering People & Culture project outcomes where required.
Australia
- Coordinate onboarding and offboarding activities to meet deadlines and ensure accurate communication with payroll.
- Support the administration of employment variations, ensuring documentation and approvals are processed efficiently.
- Work closely with P&C Business Partners and Talent Advisors to ensure all employee queries and general P&C administration is actioned.
- Data entry support of information required to process the fortnightly pay cycle.
- Support the preparation of compliance reporting, and reporting for other statutory obligations such as right to work, contract renewals, monitoring of casuals.
- Provide administrative support to the WHS Committee and coordinate related activities.
- Assist in the documentation and follow-up of WHS incidents, supporting implementation of safety measures where required.
EMEA
- Support the administration of employment variations, ensuring documentation and approvals are processed efficiently.
- Monitor and raise any issues with Driver check.
- Send DBS links and monitor renewals and any queries raised on the DBS’s.
- Action and distribute Holiday reports to line managers, SLT and team members.
- Send Trust ID links, to ensure right to work documentation is correct and raise any non-compliance.
- Probation period invites and completion monitoring.
- Provision of reporting for length of services awards.
- Check onboarding tasks, including but not limited to – invite to all hands, updating life tracker, check for receipt of DIS, medical questionnaires forms.
About you:
- An innovative and critical thinker with strong analytical and problem-solving skills.
- Comfortable working in ambiguity – building the plane while flying it.
- A roll your sleeves up attitude to work in a lean team without lots of supporting technology infrastructure.
- Strengths in working as a member of a collaborative team, but comfortable in being self-directed and able to work autonomously as needed.
- Excellent verbal and written communication skills with strong attention to detail.
- Collaborative and supportive with a strong team focus.
- Strong stakeholder management and engagement ability.
What experience or qualifications do you need:
- Tertiary qualifications in human resources or other relevant discipline.
- Well-developed skills in the Microsoft Office Suite, particularly in Excel.
- Experience working with and optimising HRISs.
- Understanding of Australian employment laws and compliance obligations, including industrial instruments, government reporting obligations, WHS compliance and the Fair Work Act.
- Exposure to and understanding of payroll and the linkage to HR.
Our values say a lot about us:
People are at the heart of everything we do at Magentus — we work as one team to create a healthier society.
One Team / Make a difference / We Care / Constant Evolution / Trust
Not confident that you have everything listed above? Don’t let that stop you applying for your potentially perfect next role.
